Onboarding and Offboarding Swimlane
Microsoft 365 workflow view across student, IT, SharePoint, Power Automate, and notification outputs
This diagram summarizes the lab workflow design. It does not claim production deployment, physical device enrollment, or automated Entra ID account creation.
Actor
Intake
Automation
Tracking
Notification / Closure
Student
Submit intake formStudent provides arrival and onboarding details.
Receive emailWelcome or departure confirmation message.
Power Automate
Trigger cloud flowRuns after form submission or SharePoint item creation.
Write workflow dataUpdates tracker, offboarding log, and asset inventory fields.
Send messagesStudent email plus IT checklist alert.
SharePoint Online
Store request dataForms and workflow data feed SharePoint lists.
Single source of truthOnboarding tracker, offboarding log, asset inventory.
IT Team
Review checklistAccount, access, device, residence coordination tasks.
Update statusTrack account readiness, device assignment, return, or license reclaim.
Close requestManual validation and exception handling remain required.